Assistant Officer/Officer (HR & Admin)

* Spearhead day-to-day administrative operations across all offices, ensuring seamless functionality and efficiency. * Architect and implement effective maintenance strategies for office equipment, facilities, and systems to minimize downtime and optimize resources. * Drive timely payment of utility bills and administrative expenses, ensuring fiscal responsibility and compliance. * Manage corporate mobile services, coordinating with service providers to ensure streamlined communication and cost-effective solutions. * Design and implement a robust staff ID card system, ensuring all employees have secure and up-to-date identification. * Orchestrate internal meetings, training sessions, and organizational events, providing top-notch logistical support and coordination. * Oversee guest house operations, delivering exceptional accommodation experiences for visitors and staff. * Foster a safe and secure work environment, collaborating with relevant departments to implement and maintain robust safety measures. * Lead and develop support staff, providing guidance, training, and mentorship to enhance their skills and performance. * Optimize meeting room allocation, prioritizing usage and ensuring maximum productivity. * Develop and maintain comprehensive administrative documentation, including notes, reports, and records. * Coordinate travel and logistics for personnel, ensuring efficient and cost-effective arrangements. * Collaborate on the development, implementation, and compliance of administrative policies and procedures, driving continuous improvement and excellence. * Power recruitment processes, including CV screening, interview coordination, and evaluation. * Develop and maintain accurate recruitment documentation, ensuring compliance with organizational policies and procedures. * Address employee disciplinary matters with fairness, transparency, and adherence to organizational policies. * Streamline Staff Information Bureau (SIB) processes, ensuring efficient data management and documentation. * Leverage HRIS software to optimize employee data management, maintaining accurate and up-to-date records. * Maintain and organize personnel files, ensuring confidentiality, data accuracy, and compliance with regulatory requirements. * Generate HR-related reports, providing actionable insights and recommendations to drive business growth and improvement.