Asst. Manager - HR & Admin

* Spearhead factory administration, driving seamless daily operations and overseeing overall activities. * Champion security protocols, including access control, visitor management, and security register maintenance. * Orchestrate logistics, transportation, utilities, and administrative services to ensure efficient operations. * Architect and maintain a world-class 6S workplace management system, promoting a safe and organized work environment. * Foster strategic partnerships with suppliers, service providers, and contractors to deliver exceptional administrative services. * Drive vendor performance, negotiate service agreements, and optimize administrative costs. * Steward company assets, administrative inventory, and office resources to maximize utilization and minimize waste. * Validate administrative bills, utility payments, and vendor invoices to ensure accuracy and compliance. * Develop and maintain meticulous administrative documentation and records, ensuring data integrity and compliance. * Collaborate with HR to drive recruitment efforts, manpower planning, and training initiatives that align with factory operational needs. * Design and deliver comprehensive training programs, including annual, quarterly, and monthly plans, to enhance employee skills and knowledge. * Facilitate payroll coordination, ensuring timely salary payments and maintaining employee satisfaction. * Manage the entire employee lifecycle, from onboarding to offboarding, including documentation, records, and compliance. * Monitor employee attendance, behavior, and workplace discipline, addressing issues promptly and fairly. * Provide counseling, conflict resolution, and grievance management to maintain a positive and productive work environment. * Implement and support HR policies, performance monitoring, and employee engagement initiatives that drive business success. * Ensure unwavering compliance with EPZ Law, buyer Code of Conduct, and BEPZA regulations, mitigating risk and protecting the organization's reputation. * Coordinate and prepare the factory for audits, inspections, and regulatory visits, demonstrating a commitment to transparency and accountability. * Conduct regular floor monitoring, identifying areas for improvement and implementing corrective actions to maintain a safe, compliant, and efficient work environment. * Manage statutory licenses, ensuring timely renewal and maintaining accurate records and schedules. * Develop and maintain strong relationships with BEPZA authorities and government departments, facilitating inspections, approvals, and compliance reporting. * Represent management during authority visits, handling official correspondence and communications with professionalism and poise. * Prioritize workplace safety, emergency preparedness, and continuous floor monitoring, creating a safe and compliant working environment that supports employee well-being and business success.