Assistant Manager - Document Control Management

• Drive the implementation and daily management of the enterprise-wide Document Management System (DMS), streamlining document control procedures, standard operating procedures, and templates to ensure seamless operations. • Architect and maintain a robust document and records governance framework, encompassing classification, ownership, metadata, confidentiality, and retention strategies across physical and digital platforms. • Lead the lifecycle management of documents and records, overseeing creation, review, approval, distribution, retrieval, revision, archival, and disposal to ensure accuracy, completeness, and compliance. • Develop and maintain centralized document repositories, master lists, and trackers to ensure easy access, traceability, and retrieval of critical documents and records. • Manage document control operations across multiple systems, including Google Workspace, shared drives, ERP, and HRMS, to ensure proper filing, access control, and record availability. • Ensure the availability and organization of critical documented information to support ISO/IMS, legal, regulatory, governance, and business requirements, including audits and certifications. • Collaborate with departments and document owners to collect, verify, review, and update documents and records, providing guidance on document formats, naming conventions, and version control. • Design and deliver training sessions, user guidelines, and instructional materials to promote best practices in document and records management, addressing user queries and access issues. • Conduct regular audits to identify and report on document control gaps, obsolete records, and nonconformities, recommending corrective actions to strengthen document discipline and compliance. • Drive continuous improvement initiatives to enhance document management processes, promoting standardization, confidentiality, and system effectiveness.