Officer - Admin (Head Office)

• Ensure smooth day-to-day administrative operations of the office • Maintain office cleanliness, safety, and proper working environment • Supervise office support staff (peon, cleaner, drivers, etc.) • Manage office facilities including electricity, water, AC, and maintenance • Maintain records of company assets and ensure proper utilization • Coordinate repair and maintenance work with vendors • Handle procurement of office supplies, stationery, and equipment • Maintain stock register and ensure timely replenishment • Monitor cost-effective purchasing practices • Manage company vehicles, fuel usage, and driver schedules • Ensure proper maintenance and documentation of vehicles • Coordinate transportation for employees and official purposes • Liaise with external vendors (security, cleaning, maintenance, etc.) • Negotiate contracts and monitor vendor performance • Ensure timely bill processing and payments • Maintain administrative records, contracts, and agreements • Ensure compliance with company policies and local regulations • Support audits and inspections when required • Ensure office security systems and protocols are in place • Monitor security guards and visitor management system • Implement workplace health and safety measures • Arrange meetings, conferences, and office events • Manage meeting rooms, logistics, and refreshments • Support HR in organizing employee engagement activities • Assist in preparing administrative budgets • Monitor expenses and ensure cost control measures • Prepare reports on administrative expenditures • Provide administrative support to senior management • Handle official correspondence and coordination tasks