Deputy Project Manager (Coordination & Knowledge Management)

Village Education Resource Center (VERC) is a national-level voluntary organization. The organization is registered under the Bureau of NGO Affairs and the Ministry of Social Welfare (Registration Nos. 133 and Dha-02282/89, respectively) and the Microcredit Regulatory Authority (MRA) (Registration No. 01275-00523-00017). VERC is seeking to recruit experienced and hardworking manpower for the following position under the project. “To provide WASH services to the Rohingya refugee population in Camp-8E and 8W in Ukhiya Upazila, Cox's Bazar District,” supported by UNICEF. Applications are invited from eligible Bangladeshi citizens on an urgent basis. Key Responsibilities:• A. Program Implementation • Support overall planning, coordination, and implementation of WASH interventions, ensuring alignment with project objectives, humanitarian standards, donor requirements, and organizational policies. • Coordinate closely with Camp Authority (CiC), UNICEF, DPHE, site management, WASH partners, and other sectors to strengthen collaboration, organize coordination meetings, and ensure effective WASH service delivery. • Lead and support emergency preparedness and response activities, including stock monitoring, situation updates, and reporting to the WASH sector, CiC, and relevant stakeholders. • Oversee monitoring, quality assurance, and reporting of WASH activities through joint monitoring, maintaining updated camp WASH information, and ensuring partner compliance with agreed standards and reporting requirements. • Strengthen knowledge management, accountability, and program improvement by developing ToRs, concept notes, guidelines, reports, and feedback response mechanisms and contributing to CRFM and MEAL framework implementation. • B. Coordination & Communication: • Maintain effective coordination and communication with CiC, site management support, site development, health, nutrition, all other sectors, and Area Focal Agency (AFA). • Coordinate with WASH agencies, IP, OP, and AFA to ensure smooth implementation of activities. • Liaise regularly with the WASH sector, DPHE, RRRC, and other government agencies for technical and approval support. • Coordinate with community leaders and community WASH structures, including imams and majhees, to ensure community engagement and participation. • Represent the project in coordination meetings and ensure proper information sharing among stakeholders." • C. Monitoring & Supervision: • Responsible for regularly monitoring at least 70% of field visits, with at least 35% of these visits involving on-the-spot data validation on a sample basis, and 35% monitoring other activities (such as software and hardware). • Take the initiative for camp cleaning with the engagement of other WASH agencies and the community. • Monitor both software and hardware WASH activities to ensure quality implementation. • Lead camp cleaning, day observation, and WASH initiatives in collaboration with WASH agencies and communities. • Share findings, challenges, and recommendations with the project manager and team members. • Supervise field staff and ensure proper implementation of project activities. • D. Office Management: • Maintain all project files, documents, and records in a systematic and organized manner. • Ensure proper filing of formats, correspondence, reports, manuals, and guidelines. • Maintain an updated filing system and ensure proper document flow and office management. • Ensure timely documentation and recordkeeping of project activities. • E. Administrative task: • Maintain positive working relationships with colleagues, beneficiaries, and other project stakeholders. • Respect and follow the PSEA and safeguarding policy, the child safeguarding policy, the Core Humanitarian Standard, a code of conduct, the decisions and guidance of senior management, and other organizational policies. • F. Reporting: • Ensure timely submission of reports to the WASH sector, CiC, RRRC, Donner, and relevant stakeholders. • Provide regular updates to the project manager on camp-level WASH activities. •  Verify all WASH data and provide an update to the team. • Take the initiative to monitor the progress of WASH facility construction, upgrading, repair, and maintenance, as well as CFRM, hygiene, and community engagement activities. • Collect beneficial practices, success stories, and lessons learned for reporting. • Assist the project manager in preparing donor reports and other required reports. • Ensure accurate and timely reporting in compliance with donor and organizational requirements. • G. Financial Management: • Follow the monitoring system of UNICEF and the financial guidelines of VERC as applicable. • Ensure proper utilization and monitoring of project resources. • H. Visitor face: • Prepare and preserve project information, reports, and data for visitors and official missions. • Support presentation and briefing during donor and stakeholder visits. • Support to get approval/permission and inform the RRRC, CiC, security agencies, and other government agencies. Moreover, communicate and coordinate with relevant sectors and agencies for a smooth visit. • I. Others: • Preserve all files with respective letters/documents/reports/manuals/guidelines, etc. • Maintain photographs and visual documentation of project activities. • Ensure proper data protection and confidentiality of project information. • Support knowledge management and documentation for organizational learning. • Perform any other tasks assigned by the project manager or senior management.